Senior Program Coordinator -- Liberia

The Mitchell Group is a Washington, DC based government contractor specializing in international development work. Since its inception, TMG has offered substantive technical assistance to its clients and delivered results directly to the intended beneficiaries and stakeholders. We have successfully implemented more than 100 contracts worldwide (multiyear and short-term) for the US Agency for International Development, the US National Institutes of Health, the US Department of Energy, and our other clients.

The Senior Program Coordinator position is for a Clinical Research Program that provides comprehensive program coordination support to the NIAID Division of Clinical Research to support eradication of infectious diseases that include the global Ebola Virus Disease.  This position located in Monrovia, Liberia.

Key Roles/Responsibilities:

The Sr. Program Coordinator:

·         Conducts site supply needs assessments and identifies and requests program supplies to include, but not limited to; laboratory equipment/supplies, office supplies, and other operations supplies

·         Oversees inventory logistics management (delivery and receipt)

·         Coordinates in-country shipping and tracking

·         Procures and manages equipment trainings and service maintenance agreements

·         Communicates and interacts with high-level executive, administrative, technical and program management personnel, both internally and externally, to gather and compile information for dissemination

·         Maintains various tracking systems using Microsoft Excel, SharePoint and other applicable job related software

·         Compiles information, prepares reports, and handles informational requests from multiple stakeholders

·         Assists in the collection and compilation of metrics data and operational accomplishments in support of reporting requirements

·         Arranges and coordinates scientific meetings, seminars and conferences, including logistical matters such as locations, times, participants, agendas and schedules

·         Oversees complex domestic and international travel logistics and arrangements per established Federal Travel Regulations (FTR)

·         Prepares and/or assembles presentations, background information and related materials and information for meetings

·         Prepares internal and external correspondence and memos, and transcribes and edits meeting minutes for final review

·         Coordinates conference room scheduling/logistics and calendars for staff

·         Receives telephone calls and makes proper referrals

·         Assists with the monitoring of outside correspondence, including e-mail, fax, and mail

·         Position located in Monrovia, Liberia.

Basic Qualifications:

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

·         Possession of a Bachelor’s degree from an accredited college or university according to the Council for Higher Education Accreditation (CHEA) in biomedical/clinical research or four (4) years related experience in lieu of degree

·         Seven (7) years of progressively responsible administrative experience including two (2) years at the Program Coordinator or equivalent level

·         Ability to perform and organize administrative processes to effectively and efficiently manage daily operations and coordinate program planning

·         Strong organizational skills with the ability to prioritize multiple tasks and projects

·         Experience in procurement acquisition and shipping

·         Excellent communication skills, both verbally and in writing

·         Proficiency in Microsoft Office software (Word, Outlook, Excel and PowerPoint)

·         Ability to stand, walk or sit for long periods of time


Preferred Qualifications:

Candidates with these desired skills will be given preferential consideration:

·         International clinical research project support experience

·         Health science or laboratory experience, particularly in infectious disease

·         Familiarity with Federal Acquisition Regulations (FAR), Federal Travel Regulations (FTR), Department of Transportation (DOT) and International Air Transport Association (IATA) shipping regulations

·         Experience working in Liberia or another African country

Vaccination Requirements: 

·         Employee would receive vaccinations required and determined by Occupational Health Services (OHS) and/or mandated by Federal Health Standard Regulations.

Application Process:

Applicants are strongly encouraged to attach a resume, cover letter, and list of 3 references in their application and email to liberiahr(at)  no  later than December 31st  2017.